It may seem overwhelming to prepare for your board meetings, however investing time and effort in advance will ensure a more productive and efficient meeting. Using a board management platform or a portal for board meetings will make planning for meetings and organising the materials associated with it much easier and save some time over the long term.

This will ensure all attendees at your board meetings will be as productive, prepared and efficient as is possible. This is particularly important for directors that are new or observers who may not be familiar with the company the board, committee or structures.

Reviewing the minutes of the previous board meeting is an first step. Find out the topics that were discussed and what remains to be discussed. Also, consider how you will create the agenda for the upcoming meeting. This will help you narrow on the main goals for this meeting and helps you set an agenda that will aid in achieving those goals.

It’s also an excellent idea to send invitations to board meetings and confirm RSVPs. This will ensure that everyone is there even remote participants.

The next step is of checking any reports or documents that committee chairs, the executive team and other stakeholders have prepared ahead of time. This will decrease the amount of work for board secretaries and ensure that all the required documents are included in the meeting agenda for the board.

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