Board management software (also known as a board platform, or electronic governance solution, EGS) automates and streamlines many of the tasks required for running an organization’s board. Monitoring attendance, arranging meetings and document approvals, as well as sharing meeting information online or via mobile devices are all a part of different types of corporate governance systems the board management software. These features help companies simplify meeting processes, and provide directors with an online platform to review and annotate meeting documents and deliver a superior user experience in a highly effective boardroom environment.

In contrast to email, which permits documents to be shared back and forth and then stored in a massive email thread, the best board management software provides an online central location for all meeting materials. This ensures all documents of the board are safe and protected, with each person being able to access only those documents they’re allowed access to. Board members can also keep up-to-date with agenda changes new reports, and other urgent announcements from the company using a simple-to-use communications tool.

The best online board management software can be one that is easy to use and has a familiar interface, so that users can interact with it at their own pace without the need to learn an entirely new program or application. The solution should also not be over-engineered and include features that are seldom utilized, resulting in a frustrating and ineffective use of the system. A user-friendly and intuitive interface can greatly impact the success of a board management software system and its acceptance by busy administrators and board members.